Privacy Policy

Last updated: March 21, 2026

1. Introduction

TournamentHub ("we," "our," or "us") is a bowling tournament management platform that enables tournament directors to create and manage tournaments, record scores, and publish results. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and related services.

2. Information We Collect

2.1 Account Information

When you sign in through our OAuth authentication provider, we collect your name, email address, and a unique identifier. This information is used to create and maintain your account and to identify you as a tournament director or administrator.

2.2 Tournament Data

Tournament directors enter tournament information including tournament names, dates, locations, division configurations, bowler names, scores, and related competitive data. Bowler information entered by directors may include names, USBC IDs, averages, and lane assignments.

2.3 Bowler Profiles

We compile competitive history for bowlers across tournaments, including career statistics such as total events, career average, high game, and high series. Bowler profiles may be made publicly accessible via shareable links for recruiting purposes.

2.4 Usage Data

We automatically collect certain information when you access our platform, including your browser type, device type, pages visited, and time spent on the platform. This data is collected through privacy-respecting analytics and is used to improve our service.

2.5 Cookies and Local Storage

We use essential cookies to maintain your authentication session. We also use local storage to save your preferences such as PWA install prompt dismissal. We do not use third-party tracking cookies.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide and maintain the tournament management platform
  • To authenticate your identity and manage your account
  • To display live leaderboards, standings, and tournament results
  • To compile and display bowler competitive history and career statistics
  • To generate QR codes for role-based access to tournament features
  • To archive completed tournaments for historical reference
  • To manage season standings and point accumulation
  • To improve and optimize our platform's performance and user experience

4. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information in the following limited circumstances:

  • Public Tournament Data: Tournament results, leaderboards, and archived scores are publicly accessible by design, as this is a core function of the platform.
  • Bowler Profiles: Bowler profiles with career statistics may be shared via public links. Tournament directors control which bowlers have profiles.
  • QR Code Access: Tournament directors may generate QR codes that grant specific access levels (viewer, scorer, lane-specific) to tournament data.
  • Legal Requirements: We may disclose information if required by law or in response to valid legal process.

5. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. This includes encrypted connections (HTTPS), secure authentication tokens, and role-based access controls. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

Account information is retained as long as your account is active. Tournament data, including scores and results, is retained indefinitely as part of the historical archive, which is a core feature of the platform. Bowler career statistics are maintained as long as associated tournament records exist. You may request deletion of your account and associated data by contacting us.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

  • The right to access the personal information we hold about you
  • The right to request correction of inaccurate information
  • The right to request deletion of your personal information
  • The right to withdraw consent for data processing
  • The right to data portability

To exercise any of these rights, please contact us using the information provided below.

8. Children's Privacy

Our platform may contain information about youth bowlers as entered by tournament directors. We do not knowingly collect personal information directly from children under 13. Tournament directors are responsible for obtaining appropriate consent before entering information about minor participants.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the platform after any changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us through the platform's administrative channels or by reaching out to the tournament director associated with your event.